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West Campus, Health Sciences, and School of Medicine

DEPARTMENT TOOLBOX

 

 

 

APPOINTMENTS

NEW APPOINTMENTS

The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill. For more information, visit Hiring a New Position.

OTHER APPOINTMENTS
PERFORMANCE DEVELOPMENT

For all  Forms & Guidelines visit Programs and Evaluations.

Questions?

For State appointments, email hrs_state_appointments@stonybrook.edu

For RF appointments, email rf_appointments@stonybrook.edu

PAYROLL

STATE

More Questions? Email state_payroll@stonybrook.edu

RESEARCH FOUNDATION

More Questions? Email rf_payroll@stonybrook.edu

BENEFITS

TOTAL REWARDS & BENEFITS

For State and Research Foundation Total Rewards and Benefits, visit Total Rewards & Benefits.

More Questions? Email hrs_benefits@stonybrook.edu

TIME AT WORK, TIME AWAY FROM WORK

STATE

More Questions? Emailhrs_timeatt@stonybrook.edu

RESEARCH FOUNDATION 

More Questions? Email rf_payroll@stonybrook.edu

EMPLOYMENT SERVICES

HIRING A NEW POSITION (or replacement)

The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill. For more information, visit Hiring a New Position.

ADDITIONAL EMPLOYMENT SERVICES
JOB BOARDS

More Questions? Email hrs_training@stonybrook.edu

CLASSIFICATION AND COMPENSATION

More Questions? Email hrs_classcomp@stonybrook.edu

EMPLOYEE RECORDS & VERIFICATIONS

HRIS

Access to HR Systems
HR Data in Peoplesoft
DocuSign Resources
TMS Resources
TMS DAR Change Form

More Questions? Email hrs_hris@stonybrook.edu

TRAINING & ORGANIZATIONAL DEVELOPMENT

ADDITIONAL RESOURCES

RESOURCES FOR...

 

 

 

 

 

 

 

HIRING A NEW POSITION

The system(s) and resources needed to recruit for and then appoint a new (or replacement) position depends on the position you are looking to fill.

 

State and RF staff positions

  • Our Talent Management System (TMS) is used to both recruit and then appoint State and Research Foundation staff positions. For information on how to request the appropriate level of permissions, create and navigate a requisition, the search & selection process including search chair or committee training, creating offers of employment, onboarding and more visit TMS Resources.

FACULTY (WC OR HSC)

FOR FACULTY ON STATE PAYROLL

  • INTERFOLIO is the system used to recruit new state faculty. However, the appointing of state faculty is completed outside of the Interfolio system. The Provost’s Office is the area that oversees this process for WC and the SOM Dean's Office oversees this process for the HSC.

WC Process: for more information on the WC faculty hire process visit the Office of the Provost’s Interfolio Resources page.

HSC Process: for more information on the HSC faculty hire process, contact your Department Administrator.

FOR FACULTY ON RESEARCH FOUNDATION PAYROLL (SUMMER APPOINTMENT)

  • SUMMER APPOINTMENT PROCESS is used appoint faculty onto Research Foundation payroll for a summer appointment; this process is completed outside of the Interfolio system. The RF Payroll Unit is the area that oversees this process. For more information, visit Summer Appointments.

STAFF FROM A TEMP AGENCY

  • TEMP AGENCY FORMS are used to request to hire staff from a temp agency. HR’s Recruitment unit is the area that oversees this process. For more information, visit Temporary Staffing Services.

STUDENT EMPLOYEES

Graduate Assistant (GA), Teaching Assistant (TA), and Research Project Assistant (RPA); Research Aide (RA), Senior Research Aide (Sr. RA); Student Assistant (SA) and Federal Work Study (FWS)

HANDSHAKE is the system used to recruit for student employees. Once your recruitment efforts are complete, the following systems are used to appoint the selected student into the position:

  1. SOLAR is the system used to appoint a student into a Student Assistant (SA) or Federal Work Study (FWS) title. The Career Center is the area that oversees this process. For more information, visit Student Employment.
  2. RF APPOINTMENT FORMS are used to appoint a student into the following hourly RF student titles: Research Aide (RA) and Senior Research Aide (Sr. RA). The RF Payroll & Appointments area oversees this process. For more information, go Student Employment Resources
  3. DOCUSIGN is the system used to appoint a student into the following graduate student employee titles: Graduate Assistant (GA), Teaching Assistant (TA), and Research Project Assistant (RPA). The HR’s Appointment units are the areas that oversee this process. For more information, visit Graduate Student Employment Guidelines.
Need Further Assistance?
Creating a Requisition
hrs_classcomp@stonybrook.edu
Classifying & Compensating Positions
hrs_classcomp@stonybrook.edu
Search & Selection
Creating Offers of Employment
hrs_state_appointments@stonybrook.edu
rf_appointments@stonybrook.edu

Additional TMS Questions