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Auxiliary Services Association
Meal Plan
HomeTerms and Conditions

Terms and Conditions

  • Fall/Spring

    New for 2024 - 2025!

    • All students can use their dining dollars at SBU Eats food trucks.
    • All students on an unlimited meal plan (Wolfie Deluxe or Wolfie Standard) will have the option to use 54 meal exchanges per semester at Roth Cafe.
    • Students on an unlimited meal plan (Wolfie Deluxe or Wolfie Standard) can use TWO takeout meals per day at East Side and West Side dine-in.

    Fall 2024 Meal Plan END Dates:

    Meal Swipes, Guest Meal Swipes and Meal Exchanges expire on Thursday, December 19, 2024. Remaining balances are forfeited. Dining Dollars rollover from fall to spring.

    Spring 2025 Meal Plan START Dates:

    • Dining Dollars active starting Friday, January 24
    • Meal Swipes active starting with breakfast on Sunday, January 26
    • Meal Exchanges active starting Sunday, January 26

    Spring 2025 Meal Plan END Dates:

    ALL Meal Plan Funds (Dining Dollars, Meal Swipes, Guest Meal Swipes and Meal Exchanges) expire on Friday, May 23, 2025. Remaining balances are forfeited.

    All meal plans selected are ANNUAL (fall and spring) agreements. Students are billed for a new meal plan each semester. Meal plans are non-transferable and are for the use of the meal plan holder only. Sharing meal plan funds is not permitted. By signing up for an account, you agree to receive email notifications regarding your meal plan.

    In order for the meal plan to remain tax-exempt, the following conditions must be met:

    • The meal plan is non-transferable and is for the individual use of the student to whom it is issued.
    • Food and beverage items purchased are for the immediate consumption of the student to whom the plan was issued.
    • Meal plans are not refundable. Dining Dollars rollover from the summer to fall, fall to winter and winter to spring semester. Meal plans do not roll over from one academic year to another. Meal swipes, guest passes and block meals do not rollover and must be used by the end of each semester. The last day to use Dining Dollars is commencement day of the spring semester. Remaining balances are forfeited.

    Meal Plan Terminology

    Meal Exchange

    If you are on the Wolfie Standard or Wolfie Deluxe meal plan, you may use a Meal Exchange* at the following Roth Cafe locations: Subway®, Smash n’ Shake and Savor. Each location has a special preset meal exchange menu option you can choose from.

    Don't forget, you can always use your Dining Dollars or Wolfie Wallet funds anytime at Roth Cafe!

    *Students on the Wolfie Standard or Wolfie Deluxe meal plan will have 54 meal exchanges per semester. These meal exchanges do not rollover from fall to spring or spring to fall. Any remaining meal exchanges are forfeited at the end of each semester.

    Requirements for Resident Students

    All undergraduate students who reside in the residence halls and who are in their first or second semester of enrollment at Stony Brook are required to enroll in a resident meal plan, regardless of the residence hall in which they reside. Resident students, who live in a residence hall or area designated as non-cooking, must enroll in a resident meal plan regardless of class year or tenure at Stony Brook.

    Commuter Students

    Commuter students are not required to be on a meal plan. If a commuter student selects a commuter or resident meal plan, the same terms and conditions apply.

    Waivers and Medical Exemptions

    Meal plan enrollment may be waived on a religious or medical basis only. Request for a waiver must be made in writing to the Campus Dining Registered Dietitian. This must be done prior to, or within two weeks of, moving on campus. Those residents who obtain a meal plan waiver will be required to reside in or relocate to a resident hall/area designated as cooking. A pro-rated weekly charge for a meal plan will result until the waiver is obtained.

    If you are a Jewish student or someone who keeps kosher who wants access to Delancey Street please reach out to Jessica Lemons, Executive Director of Stony Brook Hillel at jessica.lemons@stonybrook.edu

    If you have special dietary needs based on allergies or other medical conditions it is important for you to set up a virtual appointment with our Campus Dining Dietitian. We will evaluate your needs and dietary restrictions to determine whether or not Campus Dining is able to meet your needs. To make an appointment visit the campus dining website.

    Please contact Student Accessibility Support Center for meal plan accommodations. SASC will work collaboratively with the on campus dietitian regarding any dietary concerns. In order to meet your needs it would be best if documentation is submitted by the following dates:

    Incoming new students:

    • May 15 for the Fall Semester
    • December 15 for the Spring Semester

    Upgrades, Downgrades and Cancellations

    Meal Plan funds are non-refundable.

    Downgrades

    Downgrades can be made during the two weeks following the first day Monday-Friday classes begin.

    • The final date to downgrade your meal plan for fall 2024 is Sunday, September 8.
    • The final date to downgrade your meal plan for spring 2025 is Sunday, February 9.

    Upgrades

    Upgrades can be made anytime throughout the semester. Please note, during the first 2 weeks of the semester, downgrade requests made Saturday through Thursday will take effect the following Friday.

    If you would like to change your meal plan, you can easily change it on the website prior to arrival to campus. If you request a change after the start of classes, meal plan changes will take effect on the Friday of the request week. Students will be charged for their current meal plan until the meal plan change goes into effect. Once the meal plan is changed, the amount billed to the student account is prorated for the current plan and the remaining weeks on the new plan.

    Cancellations

    Meal plans may not be canceled after December 1 for the fall semester and after May 1 for the spring semester.

    Should the Stony Brook University campus decide to close unexpectedly due to public health concerns in accordance with state, county, or university mandates and requirements, ASA will offer fair and reasonable reimbursement of the meal plan fee for impacted students as appropriate and based on information available at that time.

    Withdrawing from the University

    Students who withdraw from the University will be billed a prorated portion of the meal plan up to, and including, the official withdrawal date. Pro-rations are calculated on a weekly basis.

    Students who wish to cancel their meal plan because they have moved off-campus or to a cooking building/area in the Residence Halls must notify the Meal Plan Office either in writing to: mealplan@stonybrook.edu or in person during office hours Monday through Friday, 8:00am to 5:00pm at Auxiliary Services Association (ASA) Hub, Shop Red West (Melville Library, Lower Level), Stony Brook, New York 11794-3395.

    Campus Housing and Meal Plan

    If you are a resident, you must contact and return your key to your Area Office within 48 hours of withdrawing. You are not permitted to remain in campus housing more than 48 hours after your withdrawal/leave of absence has been processed.

    Housing charges and meal plan charges (for students in a room which requires the meal plan) will be prorated based upon the date your key is officially returned and all belongings are removed. No pro ration will be applied if your move-out is after the last day of classes (day before reading day). If you are hospitalized and/or your medical issue prevents you from coming to campus to return your key, please contact the Dean of Students Office at (631) 632-7320 for assistance.

    If you participate in a meal plan that is not mandatory, please cancel your plan by contacting the Meal Plan Office at (631) 632-6517 after you move out. Your meal plan charge will be prorated based on the number of weeks the plan was active and the dollar amount used. Return to housing is prioritized on a space-available basis only if you receive an approved medical leave or military leave and return to housing on your first academic semester back from leave. Housing is not guaranteed or prioritized for any other type of leave.  

    There is an undergraduate semester withdrawal form.

    Undergraduate Semester Withdrawal - (University Withdrawal, Leave of Absence-LOA, or Medical Leave)

    Lost Cards

    If you lost your ID card, please visit the Stony Brook University Campus Card Office at the Stony Brook Union, Suite 207.

    To safeguard students’ meal plan accounts, cashiers are not permitted to key in ID numbers without a photo ID. Lost cards must be replaced within 72 hours.

    To prevent others from obtaining meals and charging them against a student’s account, lost ID cards must be immediately reported via the GET Mobile website or app.

    How To Report a Card Lost on the GET Mobile website or mobile app:

    • Log in to GET Mobile using your NET ID and NET Password
    • On a desktop device: in the Quick Links menu on the right of the page, click "I lost my card" and follow the prompts 
    • On a mobile device: in the Quick Links menu towards the bottom of the page, click "I lost my card" and follow the prompts
    • On the GET Mobile app: tap Settings in the bottom menu and click "Report card as lost" and follow the prompts

    NOTE: When you report your card lost, it will put a hold on all of your accounts (Meal Plan and Wolfie Wallet).

    Replacing Lost, Stolen or Damaged Campus ID Cards

    In the event you need to replace your student ID card, please contact the Campus Card office.

    If your ID card is lost, damaged, or no longer functions and is less than four years old, a $25 replacement fee will apply. Please note that this fee will apply to cards that do not appear visibly damaged, as the Campus Card Office cannot attest to what stresses were placed on the card that caused it to malfunction. Our ID cards are designed to last at least four years under normal use and conditions.

    There will be no charge for a new ID card related to the following:

    • A name change
    • A title change
    • The first ID card issued
    • A replacement for an expired ID card related to employment
  • Summer/Winter

    Meal plans are non-transferable and are for the use of the meal plan holder only. Sharing meal plan funds is not permitted. By signing up for an account, you agree to receive email notifications regarding your meal plan.

    In order for the meal plan to remain tax-exempt, the following conditions must be met:

    • The meal plan is non-transferable and is for the individual use of the student to whom it is issued.
    • Food and beverage items purchased are for the immediate consumption of the student to whom the plan was issued.
    • Meal plans are not refundable. Dining Dollars rollover from the summer to fall, fall to winter and winter to spring semester. Meal plans do not roll over from one academic year to another. Meal swipes, guest passes and block meals do not rollover and must be used by the end of each semester. The last day to use Dining Dollars is commencement day of the spring semester. Remaining balances are forfeited.

    Upgrades, Downgrades and Cancellations

    Meal Plan funds are non-refundable. Downgrades can be made during the two weeks following the first day Monday-Friday classes begin. Please note, during the first 2 weeks of the semester, downgrade requests made Saturday through Thursday will take effect the following Friday.

    If you would like to change your meal plan, you can easily change it on the website prior to arrival to campus. If you request a change after the start of classes, meal plan changes will take effect on the Friday of the request week. Students will be charged for their current meal plan until the meal plan change goes into effect. Once the meal plan is changed, the amount billed to the student account is prorated for the current plan and the remaining weeks on the new plan.

    Should the Stony Brook University campus decide to close unexpectedly due to public health concerns in accordance with state, county, or University mandates and requirements, ASA will offer fair and reasonable reimbursement of the meal plan fee for impacted students as appropriate and based on information available at that time.

    Withdrawing from the University

    Students who withdraw from the University will be billed a prorated portion of the meal plan up to, and including, the official withdrawal date. Pro-rations are calculated on a weekly basis.

    Students who wish to cancel their meal plan because they have moved off-campus or to a cooking building/area in the Residence Halls must notify the Meal Plan Office either in writing to: mealplan@stonybrook.edu or in person during office hours Monday through Friday, 8:00am to 5:00pm at Auxiliary Services Association (ASA) Hub, Shop Red West (Melville Library, Lower Level), Stony Brook, New York 11794-3395.

    Campus Housing and Meal Plan

    If you are a resident, you must contact and return your key to your Area Office within 48 hours of withdrawing. You are not permitted to remain in campus housing more than 48 hours after your withdrawal/leave of absence has been processed.

    Housing charges and meal plan charges (for students in a room which requires the meal plan) will be prorated based upon the date your key is officially returned and all belongings are removed. No pro ration will be applied if your move-out is after the last day of classes (day before reading day). If you are hospitalized and/or your medical issue prevents you from coming to campus to return your key, please contact the Dean of Students Office at (631) 632-7320 for assistance.

    If you participate in a meal plan that is not mandatory, please cancel your plan by contacting the Meal Plan Office at (631) 632-6517 after you move out. Your meal plan charge will be prorated based on the number of weeks the plan was active and the dollar amount used. Return to housing is prioritized on a space-available basis only if you receive an approved medical leave or military leave and return to housing on your first academic semester back from leave. Housing is not guaranteed or prioritized for any other type of leave.  

    There is an undergraduate semester withdrawal form.

    Undergraduate Semester Withdrawal - (University Withdrawal, Leave of Absence-LOA, or Medical Leave)

    Lost Cards

    If you lost your ID card, please visit the Stony Brook University Campus Card Office at the Stony Brook Union, Suite 207.

    To safeguard students’ meal plan accounts, cashiers are not permitted to key in ID numbers without a photo ID. Lost cards must be replaced within 72 hours.

    To prevent others from obtaining meals and charging them against a student’s account, lost ID cards must be immediately reported via the GET Mobile website or app.

    How To Report a Card Lost on the GET Mobile website or mobile app:

    • Log in to GET Mobile using your NET ID and NET Password
    • On a desktop device: in the Quick Links menu on the right of the page, click "I lost my card" and follow the prompts 
    • On a mobile device: in the Quick Links menu towards the bottom of the page, click "I lost my card" and follow the prompts
    • On the GET Mobile app: tap Settings in the bottom menu and click "Report card as lost" and follow the prompts

    NOTE: When you report your card lost, it will put a hold on all of your accounts (Meal Plan and Wolfie Wallet).

    Replacing Lost, Stolen or Damaged Campus ID Cards

    In the event you need to replace your student ID card, please contact the Campus Card office.

    If your ID card is lost, damaged, or no longer functions and is less than four years old, a $25 replacement fee will apply. Please note that this fee will apply to cards that do not appear visibly damaged, as the Campus Card Office cannot attest to what stresses were placed on the card that caused it to malfunction. Our ID cards are designed to last at least four years under normal use and conditions.

    There will be no charge for a new ID card related to the following:

    • A name change
    • A title change
    • The first ID card issued
    • A replacement for an expired ID card related to employment
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